Documentation Requirements

 

A code signing certificate is an identity certificate. Because of that there is a validation process through which you will have to prove to Comodo that you are who you say you are.  It is important to note that every order is validated individually and that on some orders the documentation required might vary from the list below. The Comodo validation team and the K Software support team will help you every step of the way. 


While someone at K Software is always available to answer questions, those questions directly related to validation are best answered by Comodo directly as they have the final say. You can reach their validation team at this link for pre-order support. The fastest way is to place your order first so that they can see all of the details up front. 


Remember, all orders are guaranteed with the best refund policy in the industry - you can order completely risk free. If you don't get your certificate (or don't want it after you do within a reasonable amount of time), you get a refund. Get the details here.


EV Code Signing Certificates are validated using the same standards as OV certificates for the most part. This is mainly due to Comodo having already implemented the verification processes for OV certificates before the EV certificates were available -- that is why Comodo's certificates are still trusted and so many other certificate authorities have been distrusted (Symantec, WooSign, StartCom, etc). If you already have an OV code signing certificate, most of your documentation can be re-used for an EV code signing certificate. The exception is individuals -- EV certificates cannot be issued directly to an individual person, there has to be a business entity (though that entity can be a sole proprietorship, it has to be registered as such).


Here are a few things you should know to help the validation process go smoothly :

  • Use your legal name.

    When filling out the order form make sure you put your legal name in the Publisher Name field. Your legal name can be your personal name if you're ordering individually or a company name if you have a registered company. DBA (Doing Business As) companies can get a certificate in the business name if the name is registered. You will have to provide documentation that shows the business name and address. Documents like bank statements, phone bills and utility bills can be used for that purpose. 

    If you are ordering a code signing certificate in a registered company's name you'll be asked to provide one or more of the following :

    • Articles of Incorporation/Organization
    • Business License
    • DUNS details (e.g. your Dun & Bradstreet company number, if you have one)
    • A list of acceptable business documentation from all countries can be found at the bottom of this article.
  • If you are ordering a code signing certificate as an individual (the publisher name being your name), you'll be asked to provide some the following :

    • Copy of a valid driver’s license or passport of the domain name registrant
    • Copy of a recent phone bill of the domain name registrant
    • Copy of a recent major utility bill (i.e. power bill, water bill, etc.) or bank statement of the domain name registrant
      (Any bills submitted need to be dated within the last 6 months)
    • You will also be asked to complete the "face to face" verification documented in the Comodo Support Center here
  • Getting a DUNS number is free. US customers can visit the Dunn & Bradstreet registration page and non-US customers can contact their local D&B office through the Dunn & Bradstreet service center page. They have a number of paid services but their free level of registration is all you need to get a DUNS number.





Acceptable Documentation from Various Countries (**This is not a complete list, it's meant only as a guideline) :

** Please note, there are other documentation that can qualify. If you have any questions regarding validation or documentation, please contact Comodo using their support ticket system at this link.


CountryDocumentationAKANotes
AIAArticles of Incorporation  
AIACertificate of Incorporation  
ARGArticles of Incorporation/RegistrationEl reglamento de Constitución de sociedad anónima/MatrículaA translation of all documentation should be provided, if not already in English
ARGBusiness License
La Licencia comercialA translation of all documentation should be provided, if not already in English
AUSCertificate of Registration of a Company  
AUSCertificate of Registration of Business Name  
AUSCertificate of Registration on Change of Name  
AUSCopy of ASIC Registration  
BELArticles of Incorporation/RegistrationLes articles d'Incorporation/d'EnregistrementA translation of all documentation should be provided, if not already in English
BLZCertificate of Incorporation  
BLZCertificate of Incumbancy  
BRACopy of the Social ContractCopia de contrato socialA translation of all documentation should be provided, if not already in English
BRANational Business Registration CardCartao de Cadastro Nacional Da Pessoa JuridicaA translation of all documentation should be provided, if not already in English
CANAnnual Declaration from the General Inspector of Financial InstitutionsDeclaration Annuelle de Inspectur general des institutions financieres.A translation of all documentation should be provided, if not already in English
CANBusiness License  
CANCertificate of IncorporationCertificat de constitutionA translation of all documentation should be provided, if not already in English
CANCertificate of Registration  
CANVendor PermitPermis de vendeurA translation of all documentation should be provided, if not already in English
CHEArticles of Incorporation  
CHEBusiness License  
CHEExtract from the Registry of CommerceExtrait du Journal de la Registre du CommerceA translation of all documentation should be provided, if not already in English
CZEBusiness LicenseVypis z obchodniho rejstriku, vedeneho Karjskym obchodnim soudem v PrazeA translation of all documentation should be provided, if not already in English
DEUCertificate of trade index entryHandelsregisterA translation of all documentation should be provided, if not already in English
DEUCopy of Business CertificateGewerbescheinA translation of all documentation should be provided, if not already in English
DEUDistrict Court Copy of Articles of IncorporationAmstgericht kopie des Handelsregistereintrag im HandelsregisterA translation of all documentation should be provided, if not already in English
DEUOfficial letter from the Federal bureau for financesBundesamt fur FinanzenA translation of all documentation should be provided, if not already in English
DNKCertificate of IncorporationSammenskrevet ResumeA translation of all documentation should be provided, if not already in English
FINExtract from the Register of CompaniesOte KaupparekisteristaA translation of all documentation should be provided, if not already in English
FRABusiness LicenceRegistre de CommerceA translation of all documentation should be provided, if not already in English
FRAExtracts from the register of commerce and societies.Extrait du registre du commerce et des societesA translation of all documentation should be provided, if not already in English
GBRArticles of Association  
GBRArticles of Incorporation/Registration  
GBRCertificate of Incorporation on Change of Name  
GBRNon Domestic Rating Notice  
GBROffice of Fair Trading Standard Licence/Renewal  
GBRVAT Certificate  
GRCCertificate of Start Up of a Personal Enterprise A translation of all documentation should be provided, if not already in English
GRCExtract from the Business Registry of Athens A translation of all documentation should be provided, if not already in English
INDCertificate of Commencement of Business A translation of all documentation should be provided, if not already in English
INDCertificate of Incorporation A translation of all documentation should be provided, if not already in English
IRLCertificate of Incorporation  
IRLCompanies Registration Office certificate of Company Name Registration  
ISLCertificate of Incorporation from Icelandic Register of Enterprises A translation of all documentation should be provided, if not already in English
ISRCustom & VAT Department: Certificate and License for Trading A translation of all documentation should be provided, if not already in English
ISRMinistry of Justice: Certification of an Incorporation of Company A translation of all documentation should be provided, if not already in English
ITAProof of Existence of a Company released by the Chamber of Commerce in ItalyVisura CameraleA translation of all documentation should be provided, if not already in English
JPNBusiness Licence A translation of all documentation should be provided, if not already in English
JPNSeal Certificate A translation of all documentation should be provided, if not already in English
MEXCopy of Entry in the Federal Registration of ContributorsInscripcion en el Registro Federak de ContribuyentesA translation of all documentation should be provided, if not already in English
MEXCompany creation bill A translation of all documentation should be provided, if not already in English
MEXMexican business license A translation of all documentation should be provided, if not already in English
MEXMexican IRS card A translation of all documentation should be provided, if not already in English
MEXCheque with company name A translation of all documentation should be provided, if not already in English
MEXBack accounts A translation of all documentation should be provided, if not already in English
MEXPassport or licence of the legal guardian of the company A translation of all documentation should be provided, if not already in English
MLTCertificate of Compliance  
NLDArticles of Incorporation/RegistrationArtikelen van Onderneming/InschrijvingA translation of all documentation should be provided, if not already in English
NLDExtract from the Commercial Register of the Chamber of Commerce and Industries for AmsterdamKamer Van Koophandel, AmsterdamA translation of all documentation should be provided, if not already in English
NORBusiness Registration CertificateBronnoysundregistreneA translation of all documentation should be provided, if not already in English
NZLCertificate of Incorporation  
PALLetter from Chamber of Commerce & Industry A translation of all documentation should be provided, if not already in English
PHLArticles of Incorporation/Registration A translation of all documentation should be provided, if not already in English
POLCertificate of Registration in the Register of Economic Activities.Ewidecji Dzialalnoscu GospodanczejA translation of all documentation should be provided, if not already in English
POLDocumentation from Department of TreasuryUrzad SkarbowyA translation of all documentation should be provided, if not already in English
POLREGON - Certificate of registration in the National Official Register of the Nationalised Industries UnitsKrajowy Rejestr Urzedowy Podmiotow Gospodarki MarodowejA translation of all documentation should be provided, if not already in English
PRIBusiness Registration CertificateRegistro de Corp 
PRTCollective Person Identification CardCartão de Identificação De Pessoa ColectivaA translation of all documentation should be provided, if not already in English
SWEArticle of Incorporation A translation of all documentation should be provided, if not already in English
SWELetter of Incorporation A translation of all documentation should be provided, if not already in English
SWEPatent Registration Documentation A translation of all documentation should be provided, if not already in English
TURCertificate of Good Standing from Chamber of CommerceTicaret Odasi, Faaliyet BelgesiA translation of all documentation should be provided, if not already in English
TURCompany Signatory ListImzaA translation of all documentation should be provided, if not already in English
TURExtract from Companies GazeteerSicil GazetesiA translation of all documentation should be provided, if not already in English
TURTax FormVergi LevhasiA translation of all documentation should be provided, if not already in English
TURTurkish IdTurkiye Cumhuriyeti Nufus CuzdaniA translation of all documentation should be provided, if not already in English
UAEProfessional Licence A translation of all documentation should be provided, if not already in English
USASales & Use Tax Permit  
USABusiness License/Certificate  
USABusiness Registration Certificate  
USACertificate of Acceptance of Appointment by Resident Agent  
USACertificate of Assumed Business Name  
USACertificate of Authority  
USACertificate of Change of Resident Agent and/or Location of Registered Office  
USACertificate of Exempt Status  
USACertificate of Existence with Status in Good Standing  
USACertificate of Formation  
USACertificate of Incorporation  
USACertificate of Ownership for Unincorporated Business or Profession  
USACertificate of Payment of Business Tax  
USACertificate of Withholding Identification Number  
USACertificate/Articles of Amendment  
USACertificate/Articles of Organisation  
USACorporate Charter  
USACorporation Annual Report  
USACorporation Estimated Tax Form  
USADeclaration of Proprietership or Partnership Registration  
USAEmployer Identification Number Application  
USAFictitious Business Name Statement  
USAFiling endorsement  
USAFiling receipt  
USAGeneral Excise Tax License  
USAMerchant's Certificate of Registration  
USANotary Public Identification Card  
USAOccupational Tax Certificate/Licence  
USAOrganization Action in Writing of Incorporation  
USAPrivilege License  
USAPublic Records Filing for a New Business Entity  
USARestatement and Revision of Partnership Agreement  
USASellers Permit  
USAStatement of Partnership Agreement  
USATrade Name Registration Form  
USATrade Name Renewal Form  
USATransaction Privilege Tax License  
USAZoning Permit  
ZAFAmended Founding Statement  
ZAFCertificate of change of name of companySertifikaat van verandering van naam van maatskappyA translation of all documentation should be provided, if not already in English
ZAFCertificate of IncorporationSertifikaat van InlywingA translation of all documentation should be provided, if not already in English
ZAFFoundingStatement